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📊 Flow Diagram

The following flow diagram provides a visual representation of the system's process flow, from user registration and venue booking to logging activities.

flow diagram

You can also access the image directly via this link.

📌 Flow Breakdown

  1. User Registration
  2. A new user registers by providing their personal information (e.g., name, email, phone, etc.).
  3. The system checks for duplicates (e.g., duplicate email).

  4. Once verified, the user is created, and an activation email is sent.

  5. Login Process

  6. After registration, the user logs in using their credentials (email and password).
  7. The system verifies credentials against the Users collection.

  8. If successful, the user gains access to their dashboard.

  9. Venue Booking

  10. The user selects a venue from the available options.

  11. Scan User ID

  12. Before proceeding with the order creation, the system scans the user’s ID (e.g., user ID or a unique identifier).
  13. The system verifies that the user exists and is eligible for booking.

  14. If the user is not found or is ineligible, an error message is displayed.

  15. Create Order

  16. If the user ID is valid, the system proceeds to create an order with the selected venue details and the user's ID.

  17. The system checks if the venue is available.

    • If available, the order is created, and booking details are stored.
    • If not available, the system notifies the user.

  18. Order Confirmation & Logging

  19. After the booking is confirmed, the order details are saved, and a confirmation email is sent to the user.

  20. Every action in the system is logged using Winston for monitoring and debugging purposes (e.g., user actions, order creation).

  21. Admin Actions

  22. Admins can view user data, manage venue information, and view bookings.
  23. Admin logs are captured for auditing purposes.

📌 Notes on Flow

  • The Scan User ID step ensures that only registered users can make bookings and prevents unauthorized access.
  • The flow is designed to ensure a smooth user experience, while the logging step captures all important actions for monitoring and debugging.
  • The availability check before booking is crucial to avoid overbooking of venues.

📌 Future Improvements to the Flow

As the system scales, consider adding more steps such as:

  • Real-time venue availability: Implementing a real-time availability feature.
  • Role-based access control (RBAC): Different levels of access for employees and admins, allowing for more granular control of the system.